Make sure to thoroughly check your work! If desired, to preview the payroll details report for the payroll, click the “Preview payroll details” link in the toolbar at the bottom of the window to open the payroll details report in a new window, which you can close after reviewing it for accuracy. Preview the PayrollĪfter entering the payroll data for the employees, click the “Preview payroll” button in the lower-right corner of this window to open the “Review and Submit” screen. To return to the previous window after reviewing the paycheck details, click the “OK” button in the lower-right corner. There is also a “Memo” field at the bottom of the paycheck details, where you can enter a memo about the employee’s check, if necessary. You can click the “Pay,” “Employee taxes,” and “Employer taxes” section labels to expand and collapse the sections, if needed. The “Employer taxes” section lists the “Type” of tax for which the employer is responsible, the “Current” tax amount, and the “YTD” tax amounts. The “Employee taxes” section contains the “Type” of tax withheld, the “Current” tax withheld, and the “YTD” taxes withheld. You can edit this information here, as well. In the “Pay” section below that, you see the “Type” of pay, the “Hour” and “Rate” of pay, the “Current” total, and the “YTD” (year-to-date) total for the employee. In the paycheck details window that opens, the employee and check information appear at the top of the window. To view the paycheck details for any selected employee, which is a digital representation of their pay stub, click the “pencil” icon at the right end of their row in the employee table. Also, any time tracking hours entered for the employees should appear for the employees in the list. The columns that appear depend on the pay types created. Then enter the hours or pay amounts for the employees in the employee table into the associated columns for their respective pay types, as needed. If needed, to remove an employee from being paid in this run, uncheck this checkbox. The employees to pay in this pay schedule should appear with a checkmark in the checkbox to the left of their row in the employee table to show they are selected.
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After making your desired changes, click outside of the menu to close it.Ī picture showing how to run a scheduled payroll in QuickBooks Online for selected employees. Checking the “Compact” checkbox under the “Edit rows” heading shows the list in a compact mode. The available columns change, depending on the fields and pay types required for your payroll setup. In the menu that appears, check or uncheck the checkboxes under the “Edit columns” heading to show or hide the columns in the table, respectively. To change the view of the employee table, click the “Customize table” link in the upper-right corner of the table. Below the payroll information, the employees to pay in the pay schedule appear in a table.
Then confirm the “Pay period” and “Pay date” that appear to the right of the bank account are correct and change them if they are not. In the “Run Payroll: (Schedule)” screen, select the “Bank account” from which the payroll is paid, if you have multiple bank accounts created.
If you created multiple pay schedules, then select the pay schedule to run in the first screen of the “Run Payroll” window and then click the “Continue” button in its lower-right corner. Select the Pay Schedule and Confirm the Pay Period Alternatively, click the “+ New” button in the Navigation Bar and then click the “Payroll” link under the “Employees” heading in the menu that appears to open the “Run Payroll” window. Then click the “Run payroll” button in the upper-right corner of the page to open the “Run Payroll” window. To run a scheduled payroll in QuickBooks Online if you subscribe to a QuickBooks Online Payroll service, hover over the “Payroll” link in the Navigation Bar and then click the “Employees” link in the side menu that appears to open the “Employees” page. Overview of How to Run a Scheduled Payroll in QuickBooks Online
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